6VµçÓ°Íø

When the Media Calls...

Always return media phone calls promptly and answer as fully as possible any questions you feel generally qualified to answer. Please remember that the more we help working journalists with their stories, the more receptive they will be when we pitch stories about 6VµçÓ°Íø and our experts.

If you are asked questions relating to a 6VµçÓ°Íø administrative policy or decision or questions relating to a topic you know to be sensitive, please refer the call to 6VµçÓ°Íø's spokesperson Patricia Vest (909) 621-8503. In such cases, please give the reporter Patricia's phone number and call the Office of Communications to tell us of your concerns.

Queries Concerning Your Area of Expertise

• Return calls as quickly as possible. Often reporters have tight deadlines. If you don't have time to talk immediately, call to ask about their deadline. If you cannot help, please let them know.
• Write down the reporter's name, phone number, affiliation and deadline for the story. This helps if you get disconnected. If the requested information is not in your general area of expertise, please suggest an alternative source if you know of one. This will earn you and the College good will from the reporter.
• If you would like a few minutes to think about an issue before commenting, explain this to the reporter and offer to call back in five to ten minutes. Most will be able to give you at least that much time.
• If the request involves a recent announcement or study or involves a breaking news story, a reporter or editor will often be able to email you information that may not yet be available publicly. In this case, it is perfectly reasonable to ask for time to review the new information.
• Be concise and keep your language simple, as though you are explaining your point to your neighbor. This helps ensure more accurate quotes. Remember, the reporter probably is not an expert in this area, and most of their listeners or readers are not either.
• If you are explaining a complicated issue or discovery, feel free to take your time, particularly with a print reporter. Most reporters are willing to repeat what they have written down as your explanation.
• Offer relevant examples and analogies for perspective and clarity, if appropriate.
• Make sure that you understand the question and the reporter's point of view. The key to a good interview is a good grasp of the reporter's angle.
• Be sure to correct any errors in a question.
• Estimates or general understandings are fine, but never guess at an answer. It may show up in print.
• Do not assume that "off the record" comments will not be used or paraphrased, though most often they are not.
• At the end of the interview, double check that the reporter has noted your name, title and 6VµçÓ°Íø affiliation correctly, including spelling.
• Ask the reporter if they know when the story will appear in print or on air. The Communications Office will then be able to better track the results.
• Don't hesitate to call the reporter back if you think of or find new information that may be helpful.
• Lastly, email Patricia Vest and Marilyn Thomsen in Communications with information about the interview (reporter's name, media outlet, subject, date and time of airing or print date).

Special Tips for Broadcast Interviews

• Before the interview, think about the two or three points you want to be sure you convey on the subject. Prepare those in short "sound bites" and rehearse.
• Don't start the interview until you are physically comfortable. Do not sit in a chair that swivels or rocks if it can be avoided.
• Do use shorter words and avoid jargon. This makes your points easier to understand by viewers.
• Speak to and look at the interviewer, not the camera. It is easier to talk to a person.
• In an interview, do not be afraid to stop in mid-answer if you need to rephrase. Most interviews are edited later anyway.
• Remember that off-camera comments may still be used by the reporter who could summarize them. Don't say anything you might regret.
• For television interviews, remember that solid colors often look best. Small prints tend to be distracting on camera.
• For live radio interviews, double check the time and who is supposed to call whom.
• Lastly, please remember that it is nothing personal if a breaking news event bumps or cancels your interview.

Publicizing New Research

The Communications Office can help you publicize results from your latest research. Possibilities include: posting a news release or feature on the 6VµçÓ°Íø website; sending a news release to local newspapers; sending an expert advisory, when appropriate, over our local wire service and to editors of national newspapers, magazines and radio programs; and pitching you as a potential guest on National Public Radio programs such as "Marketplace," "Larry Mantle's Air Talk," "All Things Considered" and other similar programs. We are also very interested in student research and projects. For more information, contact Patricia Vest.

Publicizing Events

6VµçÓ°Íø events are publicized online. The Communications Office also publicizes events through a monthly calendar news release distributed to The Claremont Colleges Calendar and local newspapers. In some cases, Communications may determine that an extended news release focusing on just one event may also be appropriate. Following are the submission guidelines.

To Submit an Event

To be included in the online calendar on 6VµçÓ°Íø.edu, events must be open to the public, be sponsored by a 6VµçÓ°Íø entity (department, office, student group, etc.) and preferably be held on campus. All submissions must include: name of event, speaker, speaker affiliation, a description of event, date and time of event, location, applicable fees and contact person with their phone and email address. Submit your event information by visiting the events submission form.

We gather events for the print Claremont Colleges Calendar and our monthly news release from our online calendar, but you must submit your event to the online calendar by the fifth of month prior to your event, e.g., by February 5 for a March event.